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Disrupt & Transform

BC Library Conference 2016

Sheraton Vancouver Airport Hotel, 7551 Westminster Highway, Richmond, BC,
May 11-13, 2016

Information for Exhibitors

Thank you for your interest in exhibiting at the 2016 BC Library Conference! Please view the Exhibitor Prospectus 2016Exhibitor Registration is now OPEN!


Rates & Dates

Exhibitor Registration
February 1st – May 1st 2016
BCLA Member – $650.00
Non-Member – $850.00

Extra Exhibitor Reps – $75.00

What’s Included?

8’x8’ with 8ft back wall and 3’ side walls with carpeted floors, 2 Representatives, Wireless Internet, all Breaks & Lunch in the Exhibits Hall including the President’s Reception.

Not Included: Tables and Chairs, Electrical, Lighting, Wired Internet

Trade Show Services & Shipping

The 2016 BC Library Conference has registered with the Canada Border Services Agency. Please download the letter here. Please also attach this document to any boxes or packages being shipped to Canada for this event.

Showtime Event and Display is our Trade Show Event Services Supplier – please visit the following link for the Trade Show Exhibitor Package to coordinate services for shipping, furniture, power, A/V equipment, etc. Showtime will contact all registered exhibitors with secure logins to place orders online.

For all out-of-country exhibitors who require customs clearance assistance, North American Logistics Services Inc. (NALSI) has been appointed the official customs broker. Please contact Remy Perrot at 778-328-2841 or for more information. NALSI also offers international shipping services. Please also see the NALSI Exhibit Transportation & Customs Clearance Instructions Kit.


Wednesday, May 11th 2016
• 3:00 – 6:00 pm: Move-In
• 7:00 – 9:00 pm: Exhibits Hall Open

Thursday, May 12th 2016
• 10:15 am – 5:00 pm: Exhibits Hall Open
• 5:00 – 8:15 pm: Tear Down

Events in the Trade Show Hall

Wednesday, May 11th 2016
• 7:00 – 9:00 pm: President’s Reception

Thursday, May 12th 2016
• 10:30 – 11:15 am: Java Jolt Coffee Break
• 12:00 – 1:30 pm: Lunch in the Exhibits
• 2:45 – 3:15 pm: Ice Cream Break
• 4:00 – 5:00 pm: Afternoon Appetizers

Please contact our Conference Coordinator, Shannon Stumph at for further details.


Please see the attached 2016 Trade Show Floorplan. Booth assignments will be sent out shortly.


Q: Can I pay by cheque?
A: Yes. You will still need to register through Eventbrite, our online registration system, but instead or pressing the Order Now button, there is a link under the button that say “Show Other Payment Options” – select this link and select the Pay Offline button. You will need to fill out the requested information and after you submit it, an invoice will be emailed to you.

Q: What is the cost of Wifi?
A: Wifi in the exhibits hall is complimentary

Q: Are parking passes included in our exhibitor registration?
A: No, they are not. BCLA has negotiated a special parking rate for all our exhibitors and delegates at a rate of $10 per day. Passes must be purchased at the Sheraton’s reception desk in order to receive this rate.

Q: Is the exhibits hall carpeted?
A: Yes it is.

Q: How many exhibitor representatives are included in my exhibitor registration?
A: 2 representatives are included. Additional reps can be added. The cost is $75 per person and can be purchased during your online registration.