2017 Seek. Spark. Ignite.

2017 Seek. Spark. Ignite.

BC Library Conference 2017

Information for Exhibitors

Thank you for your interest in exhibiting at the 2017 BC Library Conference! Please note, the Trade Show is now SOLD OUT! There are still Sponsorship Opportunities available – please visit the Information for Sponsors page.

Rates & Dates

Early Bird Pricing:
October 24th, 2016 – January 31st, 2017
BCLA Member – $525
Non-Member – $725

Regular Pricing:
February 1st – April 3rd 2017
BCLA Member – $650.00
Non-Member – $850.00

Extra Exhibitor Reps – $75.00

What’s Included?

8’x8’ with 8ft back wall and 3’ side walls with carpeted floors, 2 Representatives, Wireless Internet, all Breaks & Lunch in the Exhibits Hall including the President’s Reception.

Not Included: Tables and Chairs, Electrical, Lighting, Wired Internet

Trade Show Services & Shipping

The 2017 BC Library Conference has registered with the Canada Border Services Agency. Please download the letter here.

Please also attach this document to any boxes or packages being shipped to Canada for this event.

Showtime Event and Display is our Trade Show Event Services Supplier – please view the Trade Show Exhibitor Package with the optional rental options available: services for shipping, furniture, power, A/V equipment, etc. Showtime will contact all registered exhibitors with secure logins to place orders online.

For all out-of-country exhibitors who require customs clearance assistance, North American Logistics Services Inc. (NALSI) has been appointed the official customs broker. Please contact Jeff Davis at 778-328-2841 or for more information. NALSI also offers international shipping services.


Please see the 2017 Trade Show floor plan. Note, exhibitors will be assigned their booth number and will be advised by February 24th, 2017.


Wednesday, April 19th 2017
• 3:00 – 6:00 pm: Move-In
• 7:00 – 9:00 pm: Exhibits Hall Open

Thursday, April 20th 2017
• 10:15 am – 5:00 pm: Exhibits Hall Open
• 5:00 – 8:15 pm: Tear Down

Events in the Trade Show Hall

Wednesday, April 19th 2017
• 7:00 – 9:00 pm: President’s Reception

Thursday, April 20th 2017
• 10:15 – 11:00 am: Java Jolt Coffee Break
• 12:15 – 1:45 pm: Lunch in the Exhibits
• 2:30 – 3:15 pm: Ice Cream Break
• 4:00 – 5:00 pm: Afternoon Appetizers

Please contact our Conference Coordinator, Shannon Stumph at for further details.


Q: Can I pay by cheque?
A: Yes. You will still need to register through Eventbrite, our online registration system, but instead of pressing the Order Now button, there is a link under the button that say “Show Other Payment Options” – select this link and select the Pay Offline button. You will need to fill out the requested information and after you submit it, an invoice will be emailed to you.

Q: What is the cost of Wifi?
A: Wifi in the exhibits hall is complimentary

Q: Are parking passes included in our exhibitor registration?
A: No, they are not.

Q: Is the exhibits hall carpeted?
A: Yes it is with standard hotel carpeting. If you wish to order a specific colour of carpet, you may order from Showtime for an additional charge.

Q: How many exhibitor representatives are included in my exhibitor registration?

A: 2 representatives are included. Additional reps can be added. The cost is $75 per person and can be purchased during your online registration.