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2019 The Future by Design

2019 The Future by Design

May 8–10, 2019

Information for Exhibitors

Thank you for your interest in exhibiting at the 2019 BC Library Conference! The 2019 Trade Show Registration is now SOLD OUT! To be added to our wait list, please contact Those who are interested in Sponsorship Opportunities, please visit the Information for Sponsors page.

Rates & Dates

Early Bird Pricing:
November 20th, 2018 – January 31st, 2019
8’x8′ BCLA Member – $575
8’x8′ Non-Member – $775

8’x6′ BCLA Member – $475
8’x6′ Non-Member – $675

Please note, the 8’x6′ booths will be located in the foyer.

Regular Pricing:
February 1st – April 3rd 2019
8’x8′ BCLA Member – $750.00
8’x8′ Non-Member – $950.00

Extra Exhibitor Reps – $75.00

What’s Included?

8’x8’ or 8’x6′ with 8ft back wall and 3’ side walls with carpeted floors, 2 Representatives, Wireless Internet, all Breaks & Lunch in the Exhibits Hall including the President’s Reception.

Not Included: Tables and Chairs, Electrical, Lighting, Wired Internet.

Trade Show Services & Shipping

The 2019 BC Library Conference has registered with the Canada Border Services Agency. The letter will be available shortly. Please also attach this document to any boxes or packages being shipped to Canada for this event.

The 2019 Trade Show floor plan can be viewed here: 2019 Trade Show Floor PlanNote, the floor plan is subject to change.

Showtime Event and Display is our Trade Show Event Services Supplier.

For all out-of-country exhibitors who require customs clearance assistance, Davidson & Sons has been appointed the official customs broker. Please contact Stefanie Lane at 604-697-2596 or for more information. Davidson & Sons also offers international shipping services. Here is the shipping instructions kit. The customs clearance letter is attached here.


Wednesday, May 8th 2019
• 3:00 – 6:00 pm: Move-In
• 7:15 – 9:15 pm: Exhibits Hall Open

Thursday, May 9th 2019
• 10:15 am – 5:00 pm: Exhibits Hall Open
• 5:00 – 8:15 pm: Tear Down

Events in the Trade Show Hall

Wednesday, May 8th 2019
• 7:00 – 9:00 pm: President’s Reception

Thursday, May 9th 2019
• 10:15 – 11:00 am: Java Jolt Coffee Break
• 12:15 – 1:45 pm: Lunch in the Exhibits
• 2:30 – 3:15 pm: Ice Cream Break
• 4:00 – 5:00 pm: Afternoon Appetizers

Please contact our Conference Coordinator, Shannon Stumph at for further details.


Q: Can I pay by cheque?
A: Yes. You will still need to register through Eventbrite, our online registration system, but instead of pressing the Order Now button, there is a link under the button that say “Show Other Payment Options” – select this link and select the Pay Offline button. You will need to fill out the requested information and after you submit it, an invoice will be emailed to you.

Q: What is the cost of Wifi?
A: Wifi in the exhibits hall is complimentary. If you require a wired internet connection, please contact the Conference Coordinator to confirm pricing and to order.

Q: Are parking passes included in our exhibitor registration?
A: No, they are not. Complimentary parking is only provided for one car per registered hotel guestroom.

Q: Is the exhibits hall carpeted?
A: Yes it is with standard hotel carpeting. If you wish to order a specific colour of carpet, you may order from Showtime for an additional charge.

Q: How many exhibitor representatives are included in my exhibitor registration?
A: 2 representatives are included. Additional reps can be added. The cost is $75 per person and can be purchased during your online registration.

Q: Can I tear down early before the trade show ends?
A: We kindly request that exhibitors do not tear down their exhibit display until after the trade show ends at 5:00 pm on Thursday, May 9th, so that other exhibitors and delegates are not disrupted. Please carefully review the hours of the trade show before booking your flights and/or return shipping to avoid scheduling conflicts.