Contact Organizers + Committees

BC Library Conference 2020: Libraries, Democracy, and Action

Cancelled: BCLA Conference

Dear BCLA members and Colleagues,

Over the coming weeks the BC Library Association will take all necessary steps to disassemble the 2020 BC Library Conference, including refunds for registrants, delegates, vendors, and sponsors. Refunds will also be processed for BC Library Conference pre-conference sessions. Your questions are important to us and we have assembled the answers we have so far, below in a FAQ.

Thank you all for your patience. We deeply appreciate the support you have given the Association during this time.

Annette

Annette DeFaveri
Executive Director,
BC Library Association

 

UPDATE MARCH 26, 2020

As of today, all Exhibitors and Delegate refunds have been processed.  It  may take 10-14 days for the refund to show on your credit card statement. If you do not see a refund by April 15, 2020, please contact admin@bcla.bc.ca.


Has the Conference been cancelled?

Yes. The 2020 BCLA Conference (April 15-17) has been cancelled, in keeping with directives from BC Health Minister, Adrienne Dix, to cancel any gathering larger than 250 people. The annual BC Library Conference is well over 250 people with events, meetings and forums running over five days. We appreciate the direction from the Health Minister as our primary concern is the ongoing health and safety of our members, the library sector, and our communities.

Will I get a refund?

Yes. Over the coming weeks the BC Library Association will take all necessary steps to disassemble the 2020 BC Library Conference, including refunds for registrants, delegates, vendors, and sponsors. Refunds will also be processed for BC Library Conference pre-conference sessions.

Who do I call or email to get a refund?

Our intention is to make the refund process as uncomplicated as possible. You shouldn’t have to do anything but look for the refund on your credit card statement or look for a cheque in the mail. In the rare situation where the method of payment was neither credit card nor cheque the BCLA office will be in touch to determine the best method for reimbursement.

We have complete lists of the people who have registered and paid for the conference or pre-conference sessions and will refund automatically from those lists. Refunds are made by reversing the method of the original payment. For example, if you paid by credit card your refund will be on your credit card. If you paid by cheque, a cheque will be mailed to you. If you haven’t received a refund by April 15th please contact Angie at manager@bcla.bc.ca .

Do I need to cancel my hotel reservation?

No. Hotel reservations at the Sheraton Vancouver Airport Hotel, made for the 2020 BC Library Conference, have been cancelled. If you would like to keep the registration, please contact the hotel directly at 604-273-7878 and ask for the “in-house reservation team.” Have your previous confirmation number ready and they will set up a new reservation for you.

Will the Conference be rescheduled?

The next BC Library Conference will be April 21st to the 23rd at the Sheraton Vancouver Airport Hotel in Richmond BC. We don’t anticipate that the social, cultural and health issues associated with COVID-19 will be sufficiently resoved in time to plan a modified fall conference or to reschedule the cancelled conference. Instead BCLA will direct its efforts toward mounting the best conference possible for the library community in 2021.

Why don’t you just put the Conference online?

Currently the size of the BC Library Conference, including the number of sessions, number of speakers, and number of events, makes an online reproduction of the conference unmanageable. Additionally, BCLA does not have the infrastructure to support such a large online event. That said, the BCLA Board and staff will examine online possibilities for future conferences.

Will next year’s Conference be the same theme and speakers?

The goal of every BC Library Conference is to present information and foster discussions that are timely, current and immediately relevant to the BC library community. With this in mind BCLA will prepare a new “Call for Proposals” based on a new conference theme, in the fall of 2020 for the conference in April 2021. Many of the 2020 session submissions will continue to be important to the library community and we will invite those sessions to resubmit through the call for proposal process.

What about the AGM?

The BC Library Association is currently looking for a new date, location and potentially a new format for the Annual General Meeting. Our hope is to reschedule the AGM for a date before June 30th depending on the health and social implications of COVID-19.


PREVIOUS UPDATES

Update March 16, 2020

Dear BCLA members and Colleagues,

Over the coming weeks the BC Library Association will take all necessary steps to disassemble the 2020 BC Library Conference, including refunds for registrants, delegates, vendors, and sponsors. Refunds will also be processed for BC Library Conference pre-conference sessions.

We have complete lists of the people who have registered and paid for the conference or pre-conference sessions and will refund automatically from those lists. Refunds are made by reversing the method of the original payment. For example, if you paid by credit card your refund will be on your credit card. If you paid by cheque, a cheque will be mailed to you. If you haven’t received a refund by April 15th please contact Angie at manager@bcla.bc.ca .

Our intention is to make the refund process as uncomplicated as possible. You shouldn’t have to do anything but look for the refund on your credit card statement or look for a cheque in the mail. In the rare situation where the method of payment was neither credit card nor cheque the BCLA office will be in touch to determine the best method for reimbursement.

Also, please note that hotel reservations at the Sheraton Vancouver Airport Hotel, made for the 2020 BC Library Conference, have been cancelled. If you would like to keep the registration please contact the hotel directly at 604-273-7878 and ask for the “in-house reservation team.” Have your previous confirmation number ready and they will set up a new reservation for you.

Thank you all for your patience. We deeply appreciate the support you have given the Association during these interesting times.

Annette

Annette DeFaveri
Executive Director,
BC Library Association

 

Dear Friends and Colleagues,

Late yesterday Health Minister Adrienne Dix directed all event organizers to cancel any gathering larger than 250 people. The annual BC Library Conference is well over 250 people with events, meetings and forums running over five days. We appreciate the direction from the Health Minister as our primary concern is the ongoing health and safety of our members, the library sector, and our communities.

The BCLA Board Executive will meet later today to discuss next steps in the cancellation process and expects to have more details for delegates, conference presenters, sponsors and vendors in the coming week. Messages will be sent over BCLA lists, social media and posted on our website.

Thank you for your patience as we prepare information for you.

Christine Middlemass
President
BC Library Association

Update March, 13, 2020

Dear Friends and Colleagues,

Late yesterday Health Minister Adrienne Dix directed all event organizers to cancel any gathering larger than 250 people. The annual BC Library Conference is well over 250 people with events, meetings and forums running over five days. We appreciate the direction from the Health Minister as our primary concern is the ongoing health and safety of our members, the library sector, and our communities.

The BCLA Board Executive will meet later today to discuss next steps in the cancellation process and expects to have more details for delegates, conference presenters, sponsors and vendors in the coming week. Messages will be sent over BCLA lists, social media and posted on our website.

Thank you for your patience as we prepare information for you.

Christine Middlemass
President
BC Library Association

Update March 12, 2020:

The situation with COVID-19 is changing everyday. At this point BCLA plans to hold the annual BC Library Conference, April 15th to 17th. We are advised by Vancouver Community Health and the Richmond Public Health Officer that the risk of contacting COVID-19 is still low at local and provincial conferences. Heath and safety precautions, such as washing hand regularly, are advised. We will continue to update this apge as we get new and more information and if there is a change to the BC Library Conference.

 

Update March 10, 2020:

Here is the latest update from Vancouver Coastal Health:

http://bclaconnect.ca/2020-conference/files/2020/03/Coronavirus-Disease-2019-COVID-19-Information-for-Organizers-of-Mass-Gatherings_March-10-2020.pdf

 

March 5, 2020

Dear BCLA members and conference attendees,

BCLA is committed to supporting the BC Library community by holding the annual BC Library Conference and creating the best possible experience for everyone attending. We appreciate that some people are worried about COVID-19 and I want to reassure you that we are staying on top of the information provided by the BC Ministry of Health, Health Canada, and the BC Centre for Disease Control. BCLA is in contact with the Vancouver Coastal Health Medical Officer for Richmond, Dr. Meena Dawar, who will inform us about any changes that could affect the conference.

 

Adrian Dix, Minister of Health has said that “The most important measures people can take to prevent respiratory illnesses, including COVID-19, are cleaning your hands regularly, avoiding touching your face, coughing or sneezing into your elbow sleeve, disposing of tissues appropriately and staying home and away from others if you are sick”. The Ministry has also said that risk of spread of CORVID-19 within British Columbia remains low at this time.

Should this situation change BCLA will share information broadly via social media, our websites, and list servs. We will let you know if plans for the BC Library Conference are anticipated. Our primary concern is and always will be the safety of our guests and colleagues.
At this time, we are confident that the Conference will proceed as planned.

Please see also Information from Sheraton Vancouver Airport Hotel

Thank you!

Christine Middlemass
President
BC Library Associatiom