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BC Library Conference 2020: Libraries, Democracy, and Action

Information for Exhibitors

Thank you for your interest in exhibiting at the 2020 BC Library Conference! The regular booth spaces for the 2020 Trade Show Registration are sold out. We have just announce that we have added 8′ x 4′ booths in the foyer – registration is available until April 3rd REGISTER NOW – for further information on the trade show, visit Exhibitor Prospectus. Those who are interested in Sponsorship Opportunities, please visit the Information for Sponsors page.

Rates & Dates

Early Bird Pricing:
October 16th, 2019 – January 31st, 2020
8’x8′ BCLA Member – $575
8’x8′ Non-Member – $775

Regular Pricing:
February 1st – April 3rd 2019

8’x4 Foyer Booth Space – $475
8’x8′ BCLA Member – $750.00 – SOLD OUT
8’x8′ Non-Member – $950.00 – SOLD OUT

Extra Exhibitor Reps – $75.00

What’s Included?

8’x8’ or 8’x4′ with 8ft back wall and 3’ side walls with carpeted floors, 2 Representatives, Wireless Internet, all Breaks & Lunch in the Exhibits Hall including the All Delegates Reception.

Not Included: Tables and Chairs, Electrical, Lighting, Wired Internet.

Trade Show Services & Shipping

The 2020 BC Library Conference has registered with the Canada Border Services Agency. The letter is available here: CBSA Clearance Letter. Please also attach this document to any boxes or packages being shipped to Canada for this event.

The 2020 Trade Show floor plan can be viewed here: Exhibitor Floor PlanNote, the floor plan is subject to change.

Showtime Event and Display is our Trade Show Event Services Supplier. 

For all out-of-country exhibitors who require customs clearance assistance, Davidson & Sons has been appointed the official customs broker. Please contact Stefanie Lane at 604-697-2596 or for more information. Davidson & Sons also offers international shipping services. 


Wednesday, April 15th 2020
• 3:00 – 6:00 pm: Move-In
• 7:00 – 9:15 pm: Exhibits Hall Open

Thursday, April 16th 2020
• 10:15 am – 5:00 pm: Exhibits Hall Open
• 5:00 – 8:15 pm: Tear Down

Events in the Trade Show Hall

Wednesday, April 15th 2020
• 7:00 – 9:15 pm: All Delegates Welcome Reception

Thursday, April 16th 2020
• 10:15 – 11:00 am: Java Jolt Coffee Break
• 12:15 – 1:45 pm: Lunch in the Exhibits
• 2:30 – 3:15 pm: Ice Cream Break
• 4:00 – 5:00 pm: Afternoon Appetizers

Please contact our Conference Coordinator, Shannon Stumph at for further details.


Q: Can I pay by cheque?
A: Yes. You will still need to register through Eventbrite, our online registration system, but instead of pressing the Order Now button, there is a link under the button that say “Show Other Payment Options” – select this link and select the Pay Offline button. You will need to fill out the requested information and after you submit it, an invoice will be emailed to you.

Q: What is the cost of Wifi?
A: Wifi in the exhibits hall is complimentary. If you require a wired internet connection, please contact the Conference Coordinator to confirm pricing and to order.

Q: Are parking passes included in our exhibitor registration?
A: No, they are not. Special discounted pricing to attendees of $10 per day will be available.

Q: Is the exhibits hall carpeted?
A: Yes it is with standard hotel carpeting. If you wish to order a specific colour of carpet, you may order from Showtime for an additional charge.

Q: How many exhibitor representatives are included in my exhibitor registration?
A: 2 representatives are included. Additional reps can be added. The cost is $75 per person and can be purchased during your online registration.

Q: Can I tear down early before the trade show ends?
A: We kindly request that exhibitors do not tear down their exhibit display until after the trade show ends at 5:00 pm on Thursday, April 16th, so that other exhibitors and delegates are not disrupted. Please carefully review the hours of the trade show before booking your flights and/or return shipping to avoid scheduling conflicts.