British Columbia Library Association

Make a Resolution

About BCLA Resolutions

The BCLA Resolutions Committee accepts proposals, formulated as resolutions, from individual BCLA members and groups, which are intended to direct the Association to take action or make comments on topical issues.

Resolutions are an important formal mechanism through which BCLA members can make their concerns heard and known. When a broad range of concerns are shared, it fosters dialogue, promotes awareness, and ultimately enables the BCLA membership to speak with a united voice on issues affecting libraries, library services, library services, and the profession.

The BCLA Resolutions Committee was established as a Standing Committee of the Association on June 15, 2007. The Committee is chaired by the past President of BCLA. For more information on the resolutions process, please contact BCLA Executive Director Annette DeFaveri at execdir@bcla.bc.ca or 604-683-5354.


Resolutions Committee Members 2017:

Caroline Daniels, Chair
Cara Pryor
Chris Middlemass

Ex officio:
Daphne Wood
Annette DeFaveri


Submit a Resolution

The Resolutions Committee receives and reviews the resolutions and, if necessary, advises the creator(s) on how to bring resolutions in compliance with BCLA guidelines and policies. If more than one resolution is received on the same issue, the Committee will confer with all parties and recommend a joint resolution.


Sections of the form:

#1-3 Provide BCLA members the necessary background and context for the resolution

1. Title of Resolution

2. Rationale / Purpose for Resolution

3. Prior History of this Resolution (IF ANY)

#4  Insert the body of the proposal (the Whereas and the Therefore, Be it Resolved section)

4. Body of the Resolution (Action Proposed)

#5-9 Provide the Committee/Board with information on the mover/seconder and group(s) endorsing the resolution

5. Initiating Individual, Committee or Interest Group

6. Mover’s Name, Telephone and Email

7. Seconder’s Name, Telephone and Email

8. BCLA Committees / Interest Groups Consulted (IF ANY) (Please include details about the consultation.)

9. Endorsement by BCLA Committees / Interest Groups (IF ANY) (Please include details about the endorsement process.)

#10-13 describe any fiscal or policy implications of the resolution

10. Fiscal Implications (IF ANY)

11. If this resolution necessitates a change in an existing bylaw, state the bylaw and the change. If this resolution proposes a new bylaw, please state the new bylaw. See BCLA constitution and by-laws for updated Constitution and Bylaws.*

12. If this resolution conflicts with an existing bylaw, state provisions for resolving the conflict.

13. If this resolution proposes a BCLA position statement, indicate the position’s relation to libraries and library service.


Procedures for Submitting Resolutions: What to Expect

    1. The Resolutions Committee will prepare, for publication and as appropriate for other general communication (e.g. listserv and BCLA website), a notice of the dates and guidelines for submitting resolutions, together with the name and address of the Chair, to whom resolutions should be sent. This notice will be circulated to the membership at least three weeks prior to the annual conference.
    2. BCLA members in good standing may submit to the Chair of the Resolutions Committee draft resolutions on behalf of a BCLA Committee or as independents. The Resolutions Committee will provide an online form in which submitters are to provide the following information in addition to the main body of the resolution:

a.  Title of the resolution
b.  Rationale
c. Prior history
d.  Text of the proposed resolution
e.  Initiating Individual, Committee or Interest Group
f.  Mover’s Name, Telephone and Email
g.  Seconder’s Name, Telephone and Email
h.  BCLA Committees / Interest Groups Consulted (IF ANY)
i.  Endorsement by BCLA Committees / Interest Groups (IF ANY)
j.  Information on the fiscal or policy implications of the resolution. We encourage submitters to seek endorsement from relevant BCLA committees or interest groups.

a.  failure to clarify a resolution’s language or intent,
b.  unresolved conflict with BCLA Constitution and Bylaws.


Deadline for Submissions

  1. The deadline for resolutions is March 2, 2017.  Please use the online Resolutions Form for submitting resolution(s).
  2. The Resolutions Committee will review all submissions and inform each resolution sponsor(s) of any suggested amendments or conflict with the objectives of BCLA or with the Constitution and Bylaws of the association.
  3. The resolution sponsor(s) will, if necessary, revise the resolution according to suggested amendments (sponsors will be contacted as soon as possible if this is necessary), and revisions will be due back by a stated deadline. The Resolutions Committee will advise the BCLA Office of final submission and the document will be published on the BCLA website and listserv for the notice of members.
  4. Resolutions will be prepared for the AGM by the BCLA Office.