Make a Resolution
About BCLA Resolutions
The BCLA Resolutions Committee accepts proposals, formulated as resolutions, from individual BCLA members and groups, which are intended to direct the Association to take action or make comments on topical issues.
Resolutions are an important formal mechanism through which BCLA members can make their concerns heard and known. When a broad range of concerns are shared, it fosters dialogue, promotes awareness, and ultimately enables the BCLA membership to speak with a united voice on issues affecting libraries, library services, library services, and the profession.
The BCLA Resolutions Committee was established as a Standing Committee of the Association on June 15, 2007. The Committee is chaired by the past President of BCLA. For more information on the resolutions process, please contact BCLA Executive Director Annette DeFaveri at firstname.lastname@example.org or 604-683-5354.
Resolutions Committee Members 2017:
Caroline Daniels, Chair
Submit a Resolution
The Resolutions Committee receives and reviews the resolutions and, if necessary, advises the creator(s) on how to bring resolutions in compliance with BCLA guidelines and policies. If more than one resolution is received on the same issue, the Committee will confer with all parties and recommend a joint resolution.
- Members had until March 2 to use the online Resolutions Form to submit resolutions for consideration at the 2017 BCLA Annual General Meeting.
- A draft of the proposed resolution as it was submitted will be forwarded to the mover prior to being reviewed by the Resolutions Committee.
- Resolutions will be submitted to the membership at the 2017 AGM (Wed. April 19 at 4 p.m. sign-in at 3:30 p.m. at the Pinnacle Hotel Harbourfront, 1133 West Hastings St., Vancouver).
Sections of the form:
#1-3 Provide BCLA members the necessary background and context for the resolution
1. Title of Resolution
2. Rationale / Purpose for Resolution
3. Prior History of this Resolution (IF ANY)
#4 Insert the body of the proposal (the Whereas and the Therefore, Be it Resolved section)
4. Body of the Resolution (Action Proposed)
#5-9 Provide the Committee/Board with information on the mover/seconder and group(s) endorsing the resolution
5. Initiating Individual, Committee or Interest Group
6. Mover’s Name, Telephone and Email
7. Seconder’s Name, Telephone and Email
8. BCLA Committees / Interest Groups Consulted (IF ANY) (Please include details about the consultation.)
9. Endorsement by BCLA Committees / Interest Groups (IF ANY) (Please include details about the endorsement process.)
#10-13 describe any fiscal or policy implications of the resolution
10. Fiscal Implications (IF ANY)
11. If this resolution necessitates a change in an existing bylaw, state the bylaw and the change. If this resolution proposes a new bylaw, please state the new bylaw. See BCLA constitution and by-laws for updated Constitution and Bylaws.*
12. If this resolution conflicts with an existing bylaw, state provisions for resolving the conflict.
13. If this resolution proposes a BCLA position statement, indicate the position’s relation to libraries and library service.
Procedures for Submitting Resolutions: What to Expect
- The Resolutions Committee will prepare, for publication and as appropriate for other general communication (e.g. listserv and BCLA website), a notice of the dates and guidelines for submitting resolutions, together with the name and address of the Chair, to whom resolutions should be sent. This notice will be circulated to the membership at least three weeks prior to the annual conference.
- BCLA members in good standing may submit to the Chair of the Resolutions Committee draft resolutions on behalf of a BCLA Committee or as independents. The Resolutions Committee will provide an online form in which submitters are to provide the following information in addition to the main body of the resolution:
a. Title of the resolution
c. Prior history
d. Text of the proposed resolution
e. Initiating Individual, Committee or Interest Group
f. Mover’s Name, Telephone and Email
g. Seconder’s Name, Telephone and Email
h. BCLA Committees / Interest Groups Consulted (IF ANY)
i. Endorsement by BCLA Committees / Interest Groups (IF ANY)
j. Information on the fiscal or policy implications of the resolution. We encourage submitters to seek endorsement from relevant BCLA committees or interest groups.
- The Chair will circulate all resolutions promptly to Committee members, to the President and the Executive Director of BCLA.
- The Resolutions Committee will ensure the resolution meets the guidelines and will inform the resolution sponsor(s) of any suggested amendments to clarify the wording and/or intent of resolution. The Chair will also inform the resolution sponsor(s) of any conflict with the objectives of BCLA or with the Constitution and Bylaws of the association. The Resolutions Committee will suggest that multiple resolutions of similar intent be combined as a Joint Resolution, where
- A resolution ruled, for any reason, inadmissible by the Resolutions Committee, will not be submitted to the Annual General Meeting for deliberation or vote. Members supporting such a resolution will be advised to follow the established procedures and defer submission to the next meeting. Resolutions may be deemed inadmissible for the following reasons:
a. failure to clarify a resolution’s language or intent,
b. unresolved conflict with BCLA Constitution and Bylaws.
- A week before the Annual General Meeting, the resolutions will be published on the BCLA website and listserv for the notice of members.
Suggestions and comments from members will be forwarded by the Chair of the Resolutions Committee to the sponsor(s) of resolutions for consideration.
- Resolutions will be presented at the Annual General Meeting in the following manner:
- Each resolution will be presented singly and will be available in written form at the beginning of the AGM in sufficient number for all members in good standing attending.
- The Chair of the Resolutions Committee or a specified designate of the Committee will present each resolution in turn.
- It is expected that the Mover and Seconder or designate for each resolution will be present at the AGM. It will be the duty of the sponsor(s) of the resolution to provide a summary of the resolution and discussions that have occurred with respect to each resolution.
- A motion for substantive changes to each resolution presented at the AGM will not be considered.
- Substantive changes will be referred back to the Resolutions Committee and then to the sponsor(s) of the resolution for further consideration. The resolution may be deferred to the next AGM.
- A resolution will be considered approved when it receives a majority of the votes cast.
- In extraordinary circumstance, resolutions may be submitted by 5:00 pm the Friday of the conference. An example of an “extraordinary circumstance” could be an instance where a volatile situation necessitates a change of intent in a proposed resolution. These submissions will be reviewed by the Resolutions Committee.
- At the first meeting following the AGM, the Resolutions Committee will make recommendations as to which actions resulting from the adopted resolutions are the responsibility of the BCLA Board of Directors and which should be referred back to the submitting individual or committee. The Chair of the Resolutions Committee will forward all resolutions approved at the AGM to the BCLA Board of Directors for their approval of these recommendations.
- The Resolutions Committee will inform the general membership by publishing all resolutions adopted at each year’s AGM on the website and in the BCLA Browser in a timely manner, and will provide a report at the following year’s AGM of actions taken on each resolution adopted in the previous year.
Deadline for Submissions
- The deadline for resolutions is March 2, 2017. Please use the online Resolutions Form for submitting resolution(s).
- The Resolutions Committee will review all submissions and inform each resolution sponsor(s) of any suggested amendments or conflict with the objectives of BCLA or with the Constitution and Bylaws of the association.
- The resolution sponsor(s) will, if necessary, revise the resolution according to suggested amendments (sponsors will be contacted as soon as possible if this is necessary), and revisions will be due back by a stated deadline. The Resolutions Committee will advise the BCLA Office of final submission and the document will be published on the BCLA website and listserv for the notice of members.
- Resolutions will be prepared for the AGM by the BCLA Office.