The 2024 BC Library Conference is a great opportunity to volunteer, contribute to your community, connect with old friends, and meet new ones. As as added bonus, you’ll attend conference sessions for free. Please review the volunteer options below and submit your application. We are excited to hear from you!
2024 BC Library Conference Volunteer Roles
Registration Desk
Duties
-Organize name tags, etc.
-Greet delegates and answer questions and inquiries.
-Provide a high level of customer service.
-Provide general information to delegates.
Special Skills / Qualities
Friendly, helpful personality, ability to remain calm in hectic situations, professional demeanour, ability to think on your feet.
Volunteers are expected to act as representatives of the Association.
Registration Info
Registration fee for one day covered by BCLA.
Volunteer for half-day; spend rest of same day attending sessions. (Can also register for additional days at own expense.)
Shifts Available
Once your application has been accepted, you will have the opportunity to select your shift:
4-5 hour shifts available on Wednesday and Thursday.
-morning (starting at 7:30 AM)
-afternoon
-late afternoon/early evening (ending at approx. 6:30 PM)
Directional
Duties
-Greet delegates as they arrive at the conference, join a session or enter the trade show.
-Ensure all delegates have a name tag when entering the breakout or keynote sessions or trade show.
-Provide a high level of customer service.
-Direct people to breakout or keynote sessions, as needed.
-Direct people to trade show exhibits, hotel washrooms, off-site venues, as needed.
Special Skills / Qualities
Friendly, proactive, helpful personality, professional demeanour, attention to detail.
Volunteers are expected to act as representatives of the Association.
Registration Info
Registration fee for one day covered by BCLA.
Volunteer for half-day; spend rest of same day attending sessions. (Can also register for additional days at own expense.)
Shifts Available
Once your application has been accepted, you will have the opportunity to select your shift:
4-5 hour shifts available on Wednesday and Thursday.
-morning (starting at 7:30 AM)
-afternoon
-late afternoon/early evening (ending at approx. 6:30 PM)
Office Assistant
Duties
-Provide general support to Conference Office, including but not limited to running items between office and desks.
-Organize name tags and packages, etc.
-Greet exhibitors and answer questions and inquiries.
-Provide a high level of customer service.
-Provide general information to exhibitors.
Special Skills / Qualities
Friendly, helpful personality, ability to remain calm in hectic situations, professional demeanour, ability to think on your feet.
Comfortable spending time on your feet, moving back and forth between office and desks.
Volunteers are expected to act as representatives of the Association.
Registration Info
Registration fee for one day covered by BCLA.
Volunteer for half-day; spend rest of same day attending sessions. (Can also register for additional days at own expense.)
Shifts Available
Once your application has been accepted, you will have the opportunity to select your shift:
4-5 hour shifts available on Wednesday and Thursday.
-morning only (starting at 7:30 AM)
Convenor
Duties
-Ensure room set-up is adequate (check room temperature, lighting, seating, etc.); monitor attendance and seating capacities in room.
-Troubleshoot tech issues as the go between speakers and on-site AV technicians.
-Welcome and greet everyone.
-Prepare and deliver speaker introductions.
-Count attendees in each session.
-Thank session Sponsors.
-Make any applicable announcements, including land acknowledgment(s).
-Moderate the Q&A
-Ensure accessibility best practices are followed (guidelines provided).
Special Skills / Qualities
Experience dealing with VIPs, professional demeanour, excellent organization skills, ability to remain calm in hectic situations, ability to think on your feet.
Volunteers are expected to act as representatives of the Association.
Registration Info
Registration fee for full conference covered by BCLA.
- Register for full conference.
- Convene one day; attend sessions day not convening.
Shifts Available
Once your application has been accepted, you will have the opportunity to select your shift:
Full day shifts available (e.g. 8:15-4:15 PM, with breaks)
-Wednesday
-Thursday
Submit your application
To add your name as a possible back-up, please submit an application. If you have questions about volunteering, please contact BCLA Project Coordinator, Cynthia Ford.